Electronic Document Management for Modern and Successful Business Operations
Abacus® DMS – Advanced Solution for Document Management
Abacus® DMS allows you to keep all important business documents in one place, access them quickly and easily, and link them to business changes in your Abacus® business software. Automate your business processes and improve document management efficiency with Abacus® DMS. Learn more and start using our advanced system today!
What is Abacus® DMS?
Abacus® DMS enables centralized storage and management of documents, ensuring quick access and efficient integration with business processes.
Abacus® DMS (Document Management System) is an advanced module designed for electronic document and content management within your organization. This system allows centralized storage, tracking, and management of all business documents, including incoming and outgoing invoices, contracts, and financial reports. Integration with Abacus® business software ensures complete control and easy access to all important documents.
Advantages of Abacus® DMS
Centralized Storage:
Allows the storage of all important documents in one place, ensuring easy and quick access for all users.
Integration with Business Processes:
Direct integration of documents with business changes in Abacus® business software simplifies tracking and management.
Simple Search:
A hierarchical tree structure of documents enables easy searching and organization.
Automation:
Automation of document sharing via email directly from the software reduces time and administrative costs.
Data Security:
A high level of security ensures that all documents are protected from unauthorized access.
Flexibility:
A flexible system that can be tailored to the specific needs of your business.
Increased Efficiency:
Reduces the need for physical paperwork, thereby improving business efficiency.
One-Click Access:
All documents are available with a single click, speeding up the decision-making process and improving productivity.
Functionalities of Abacus® DMS Software
Electronic Storage:
All important business documents can be stored in one central location.
Document Organization:
Documents are organized in a hierarchical tree structure, enabling easy searching and access.
Automatic Posting:
Documents are automatically linked to the corresponding business processes, reducing the likelihood of errors.
Hierarchical Structure:
Documents are organized in a tree structure, allowing easy searching and retrieval of necessary information.
Filtering and Sorting:
Advanced options for filtering and sorting documents by various criteria.
Document Sharing:
The ability to automate document sharing via email directly from the Abacus® DMS system.
Notifications and Alerts:
The system automatically notifies you of important changes and tasks related to documents.
Access Control:
High security standards ensure that only authorized users have access to sensitive documents.
Encryption:
All data is encrypted, providing an additional level of protection.
Frequently Asked Questions and Answers
How does Abacus® DMS improve document management? 
DMS centralizes all important documents, enables quick searching, and directly links them to business processes, improving efficiency and reducing administrative work.
What types of documents can I store in Abacus® DMS?
You can store all types of business documents, statutory documents, legal acts, incoming and outgoing invoices, contracts, financial reports, and other important documents.
How is the security of my data ensured?
Abacus® DMS uses high security standards, including access control and data encryption, to ensure the protection of all your documents.
Is it possible to share documents via Abacus® DMS?
Yes, Abacus® DMS allows automated document sharing via email directly from the system, facilitating collaboration and communication.
How does Abacus® DMS help reduce paperwork?
Electronic storage and document management reduce the need for physical paperwork, thereby improving efficiency and reducing costs.
Integration with Other Modules
Abacus® DMS is fully integrated with other Abacus® modules, enabling seamless flow of information and data.
Documents stored in the DMS module are automatically linked to the corresponding business changes in Abacus® business software, ensuring accuracy and data currency.
Integration with the modules for managing finance, inventory, and personnel enables comprehensive tracking and management of business operations.
Optimize your business with Abacus® DMS and take advantage of all the benefits of a modern information system.